Privacy Policy

Effective Date: 18 October 2025
Company Name: Shareholders Property Limited
Website: www.shareholdersproperty.co.uk
Email: info@shareholdersproperty.co.uk
Registered in England and Wales

1. Introduction

Shareholders Property Limited (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our website, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

We may collect and process the following types of personal information:

Contact Information: Name, email address, phone number, and postal address.
Investment Enquiries: Information you submit via enquiry forms, including financial preferences or investment interests.
Technical Data: IP address, browser type, device type, time zone, and website usage data through cookies and analytics tools.
Communication Data: Records of communications sent to or received from you (including emails or contact forms).

We do not collect sensitive personal data unless explicitly provided and necessary for a specific lawful purpose.

3. How We Use Your Information

We use personal data for the following purposes:

To respond to your enquiries or requests.
To provide information about our property investment opportunities and services.
To improve the website experience and functionality.
To comply with legal obligations (e.g. accounting, record-keeping, AML checks).
To send occasional updates, newsletters, or investment insights (only with your consent).

4. Lawful Basis for Processing

Under UK GDPR, we process personal data using one or more of the following lawful bases:

Consent: When you have given clear consent (e.g., subscribing to updates).
Contract: When processing is necessary for a contract or to take steps before entering one.
Legal Obligation: To comply with regulatory or statutory requirements.
Legitimate Interest: To operate and improve our business in ways that do not override your rights.

5. Marketing and Communications

We may contact you about property investment news, updates, or opportunities that may be of interest.
You can withdraw your consent or unsubscribe at any time by clicking the unsubscribe link in our emails or contacting us at info@shareholdersproperty.co.uk.

6. Data Storage and Security

We take data security seriously and use appropriate technical and organisational measures to protect your information against loss, misuse, or unauthorised access.
All personal data is stored securely within the UK or EEA.
Where third-party service providers (such as hosting or CRM platforms) process data on our behalf, they are bound by confidentiality and data-protection agreements.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.
When no longer required, data will be securely deleted or anonymised.

8. Sharing Your Information

We do not sell or trade your personal information.

We may share limited data with:

Professional advisers (lawyers, accountants).
Service providers (e.g., hosting, CRM, marketing tools).
Regulatory or government authorities if legally required.

All third parties are required to respect the security of your personal data and process it only according to our instructions.

9. Your Data Protection Rights

Under UK GDPR, you have the following rights:

Right to access – Request copies of your personal data.
Right to rectification – Request correction of inaccurate data.
Right to erasure – Request deletion of your personal data.
Right to restrict processing – Request limitation on how your data is used.
Right to data portability – Request transfer of your data to another organisation.
Right to object – Object to processing based on legitimate interests or direct marketing.

To exercise any of these rights, contact us at info@shareholdersproperty.co.uk.

10. Cookies

Our website uses cookies to improve functionality and analyse visitor behaviour.
You can control or disable cookies through your browser settings, though this may affect some site features.
For full details, please see our Cookie Policy (available on our website).

11. International Transfers

We primarily store and process your personal data within the UK and EEA.
If any data is transferred outside the EEA, we ensure appropriate safeguards (e.g. UK-approved standard contractual clauses) are in place.

12. Links to Other Websites

Our website may contain links to third-party sites.
We are not responsible for the privacy practices or content of these external sites.
We encourage users to read the privacy policies of any linked websites.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically.
Any changes will be posted on this page with an updated “Effective Date.”
Please review this page occasionally to stay informed of updates.

14. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

Shareholders Property Limited
📧 Email: info@shareholdersproperty.co.uk
🌐 Website: www.shareholdersproperty.co.uk

If you are not satisfied with how we handle your data, you have the right to complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk.